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ENTITY MANAGEMENT SOFTWARE FOR MODERN LEGAL TEAMS

Entity management, without the complexity

Managing legal entities should not require spreadsheets, shared drives and constant follow-ups.

Xakia Entity Management gives in-house legal teams a clear, structured way to manage entities, ownership and compliance in one place.

Everything you need to know about your entities. Always current. Always accessible.

Entity Management Software Dashboard
 

Complete entity profiles

Maintain clear, accurate records for every legal entity in your organization.

Capture and manage:

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Legal names and registration details including ACN, ABN and tax IDs
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Ownership percentages and shareholding structures
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Incorporation dates, registered addresses, entity type and status

All entity information is searchable, reportable and easy to maintain

Entity management software complete entity profile
Entity Management Software Directors & Office Management
 

Directors and officers management

Keep director, officer and company secretary information consistent and current.

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Record details for directors, officers and legal representatives
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Create reusable contact profiles linked to multiple entities
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Automatically update contact information across all associated entities

Reduce duplication and ensure accurate records across your corporate group.

Entity management software that keeps entity records current, automatically
 

Secure document management

Store and manage entity-related documents in one place.

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Upload and maintain official documents with version control
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Ensure the correct version is always available for audits and compliance
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Link entity documents to matters where required
Entity Management Software Secure document management

Flexible data to match your requirements

Configure custom data fields to reflect how your organization operates.

check Checkboxes, dropdowns, text, number and date fields
check Capture jurisdiction-specific or business-specific information
check Adapt your entity records as requirements change

Connected to matter management

Link entity data directly to your legal work.

check Seamlessly connect entities and documents to matters
check Eliminate duplicate data entry
check Maintain context across your legal operations
Entity Management Software Search
 

Search, reporting and visibility

Find the information you need, when you need it.

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Advanced search and filtering across entity data and metadata
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Generate reports to support governance, compliance and planning
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Gain real-time insight into ownership structures and entity status

Audit-ready by
design

Support governance and compliance with built-in audit controls.

check Full history of changes to entities, officers and documents
check Snapshots for audits and regulatory reviews
check Clear visibility into who changed what and when

Permissions and access control

Give the right people access to the right information.

check Role-based permissions for legal and non-legal users
check Control visibility across entities, documents and data fields
check Support collaboration without compromising security

Visualize your corporate structure

Automatically generate organizational charts based on shareholding data.

check Clear visual representation of ownership structures
check Easy to understand and share with stakeholders
check Always reflects your latest data
 

Key date management and reminders

Never miss critical entity deadlines.

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Track important dates across all entities
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Automated reminders sent to entity owners
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Reduce compliance risk and manual follow-up
Entity Management Software Key date management
 
Why legal teams choose Xakia Entity Management

Centralized control

check All entity data and documents in one secure platform

Operational efficiency

check Streamlined processes for managing entities and compliance

Better decision-making

check Real-time visibility and reporting across your corporate structure

Improved collaboration

check Simplified handovers and shared access for dispersed teams

Compliance confidence

check Robust audit trails, version control and governance support
 
Trusted by in-house legal teams of all sizes, worldwide
Get the matter management your team deserves — without the price shock.