Skip to content

LEGAL ENTITY MANAGEMENT SOFTWARE

Entity management, without the complexity.

Most legal teams still run the entity register across a spreadsheet, a shared drive, and a chain of emails chasing the same director details every filing season. It works, until someone needs an answer fast. Xakia Entity Management gives in-house legal teams one structured place to manage entities, ownership and compliance, and keeps every record current.

Entity mgmt dashboard
 

One accurate record for every entity

When entity data lives across spreadsheets and desktops, no two people are ever looking at the same version, and the detail you need is always in the file you don't have. Xakia keeps one accurate record for every legal entity in the group: legal names, company and tax identifiers, status, ownership percentages and registered dates, all in one structured place. Ownership percentages recalculate automatically as shares change, so the numbers stay right without anyone maintaining a formula.

Book a free demo to see how your entities look in Xakia.

Entity Mgmt corporate entities 2
Entity mgmt Corporate entities
 

Update a director once, not ten times

The same person often sits on a dozen boards across the group, so one change of address means remembering every entity they are attached to, and hoping nobody misses one. Xakia gives each director, officer and representative a single reusable profile linked to every entity they serve. Update the contact once and it updates everywhere, with appointment and resignation history kept as roles change.

Book a free demo to see how one person links to every entity they serve.

Entity management software that keeps entity records current, automatically
 

The right version, every time an auditor asks

Constitutions, share certificates, registers and resolutions scatter across inboxes and folders, and when an audit lands no one is quite sure which copy is current. Xakia keeps every entity document on the record it belongs to, with full version control and a clearly marked official version, so the right file is ready and waiting with its full history behind it. If a document already lives on a matter, save a copy straight to the entity record instead of re-filing it by hand.

Book a free demo to see version control and the official-version flag in action.

Entity Mgmt Docs
 

Entities, connected to the work behind them.

An entity is never just a record. It is tied to the matters, contracts and disputes it is involved in. Xakia connects entity data to your matter management, so the same entity, its people and its documents carry across your legal work with no duplicate entry and no lost context.

 

Governance you can prove, down to the field

When an auditor asks who changed a shareholding and when, "somewhere in an email" is not an answer. Xakia logs every change automatically, down to the old and new values, the user, and the time. Role-based access keeps the right people in and everyone else out, while confidential fields and confidential documents stay locked down. And custom fields cover whatever else your organization needs to track, so the register bends to your requirements rather than the other way around.

Book a free demo to see the audit trail and permissions on your own records.

Entity Mgmt Individual Entities
legal-entity-management-heirarchical
 

Your org chart, built and kept current for you

Every quarter someone rebuilds the group structure by hand, and it is out of date by the next board meeting. Xakia draws your corporate structure automatically from shareholding and appointment data, keeps it current as those change, and exports it board-ready for the pack. When you need something specific, search across your entities, people and documents from one place.

Book a free demo to see your own group mapped automatically.

 

Never miss a filing deadline again

A missed annual return or a lapsed license is the kind of mistake that lands on the GC's desk. Xakia tracks annual filings, renewals and review dates across every entity, and emails the right person before the deadline rather than after it has passed. No more renewals spreadsheet, and no more digging through old calendars to work out what is due.

Book a free demo to see key dates and reminders set up for your entities.

Entity Mgmt Key dates
Get the entity management your team deserves, without the price shock.

In-house legal teams of all sizes run their entity register on Xakia. Up and running in days, not months.
 
The complete legal toolkit for In-house teams
All the essential legal operations tools you need in one cloud-based legal software. No more spreadsheets or Post-it Notes!