Simple and Powerful Legal Intake & Triage Software for In-house Teams

Xakia is cloud-based legal matter management software built specifically for in-house legal teams. It brings your matters, intake, spend, contracts, documents, and reporting into one place — so your team spends less time chasing emails and spreadsheets, and more time doing actual legal work. Founded in 2016, Xakia supports teams of all sizes across the globe.

Xakia covers the full stack for in-house legal teams: matter management, legal intake & triage, spend management, external counsel management, contract lifecycle management, legal project management, document storage, and analytics & reporting. Everything talks to each other, so you get one source of truth instead of five different tools.

No IT degree required. Xakia is cloud-based, so there's nothing to install. Most teams are up and running within days, not months. The interface is designed to be genuinely intuitive i.e. your team won't need a training course to figure it out.

Without a structured intake process, legal requests arrive through email, Teams or Slack, text, hallway conversations, and spreadsheets — and things slip through the cracks. A legal intake system gives every request a consistent path: submitted, triaged, assigned, and tracked. The result? Faster response times, better prioritization, and a clear record of everything your team handles. Xakia customers see average days to completion drop by 73% after implementing legal intake.

The Internal Client Portal is a hub where your internal clients (think: sales, HR, finance) can submit legal requests, track progress, and find answers to common questions - without having to email the legal team directly. You customize the intake forms, set up an FAQ library that intercepts routine questions, and keep requestors in the loop automatically. It's available on all subscription tiers. There is no charge or limit to the number of internal clients accessing this portal.

Yes — legal intake and triage is included in every Xakia subscription, from the smallest team to the largest. No add-ons, no extras.

No! The good news is you can have unlimited internal business clients use the Internal Client Portal at no additional fee!

Please note: the Internal Client Portal is available on the Advance plan – you can view our pricing to learn more.

Security is non-negotiable for legal teams, and it's one of our highest priorities. Xakia is certified compliant with ISO 27001, SOC 2 Type 2, and HIPAA. We conduct regular independent security audits, and operate on enterprise-grade cloud infrastructure. You can request our security documentation at any time.

Yes — and we're building more. Xakia uses AI for contract redlining and contract summarization. We're continuing to expand our AI capabilities with a focus on things that genuinely save legal teams time, without compromising accuracy or security. Keep an eye on our product updates for what's coming next.

Xakia consistently rates highly for legal intake on G2, Capterra, and Software Advice — particularly for ease of use, fast implementation, and customer support. If you want to see how we compare, check out our reviews or start a free 14-day trial and decide for yourself.

Yes. You can build intake forms that match your team's workflows, with custom fields, conditional logic, and different form types for different request categories (e.g. contracts, employment, commercial). No two legal teams work the same way, so your intake forms shouldn't look the same either.