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Xakia Legal Operations

Legal Operations

Legal Departments – Managing Risk, Resourcing And Budget

General Counsel

General Counsel

It’s hard to keep up with deadlines, business client questions and administrative demands, on top of keeping your Executive team and Board informed about critical risk matters.
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Legal Operations

Legal operations

How can a department best deploy its lawyers and resources to advance the company’s goals, safeguard it from risk and protect the bottom line?
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Small Legal Departments

Small Legal Departments

Regardless of size, all in-house teams want to provide the best legal services to their organizations in the most efficient and effective manner. 
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Legal Operations

Legal operations can help in-house counsel control cost, improve performance and have a better quality of life. While every legal department is different – and some teams, budgets and regulatory pressures are bigger than others – every business can see real value from implementing a legal operations program.
Xakia Legal Operations
With legal operations, you can:
  • Tie your legal department to the company strategy.
    Keep your team focused on what matters – then show your impact to the C-suite.
  • Build happier, more productive teams.
    Eliminate the “who’s doing what” guesswork and ensure tasks are appropriately assigned (or outsourced).
  • Control your budget.
    Monitor your firms’ workloads, deadlines and budgets; avoid sending low-value, low-risk work to your priciest firm.
  • Create faster, better and more meaningful reports.
    Swiftly deliver information on utilization, budget or strategic alignment – recapturing hours, if not days, over tedious traditional reporting.
As part of the Legal Operations Health Check, Xakia has compiled a list of resources to ensure your legal operations initiatives are successful. These resources are classified into sections corresponding to your Legal Operations Health Check results, so you can focus where your need is greatest.

If your team is new to Legal Operations, we recommend getting started with the following resources:

Workflow Management
Legal Team Management
External Resource Management
Financial Management
Data Analytics
Knowledge Management
Technology Tools
Communications
Legal Work Streams
Strategic Planning
Workflow Management

Workflow Management

Success identifiers:

  • Standard, central information collection
  • Triaging of work through one or more legal contact points
  • “Self-help” tools such as frequently asked questions on your organizations intranet
Legal Team Management

Legal Team Management

Success identifiers:

  • KPIs align with organization and team strategy
  • Continuing legal education opportunities
  • Development plans that support individual growth in areas that are of benefit to your organization
External Resource Management
Financial Management

Financial Management

Success identifiers:

  • Budgets set and monitored for individual engagements
  • Documented and enforced billing guidelines
  • Tracked annual budgets to ensure the root cause for any overrun is understood in order to introduce initiatives to rectify the overrun
Data Analytics

Data Analytics

Success identifiers:

  • Captured data is automated into simple formats for sharing
  • Decision makers utilize data to understand the department
  • Resourcing decisions are data driven
Knowledge Management

Knowledge Management

Success identifiers:

  • Access to free law firm and alternative legal service provider publications
  • Use of free online knowledge services
  • Availability of up to date precedent documents
    Making sure people know their team members’ areas of expertise
Technology Tools

Technology Tools

Success identifiers:

  • External consultants have analyzed your needs to provide recommendations
  • Implemented technology tools strategically fit business needs
Communications

Communications

Success identifiers:

  • Current department work and resourcing is effectively communicated
  • Business unit executives receive established reports to understand where the legal department is providing support
  • Senior executives/boards receive reports that highlight key work and risk areas being managed by the legal department.
Legal Work Streams

Legal Work Streams

Success identifiers:

  • Resource intensive work is data-validated from a risk or strategy perspective
  • Standardized precedent agreements and clear definitions for permitted changes for recurring work
  • A developed playbook for approvals in order to manage risk
Strategic Planning

Strategic Planning

Processes to consider:

  • Strategy is tailored to the unique business context, goals, risks, and operating environment
  • High value impact areas are clearly identified making the purpose of the work clear
General-Counsel

General Counsel

It’s hard to keep up with deadlines, business client questions and administrative demands, on top of keeping your Executive team and Board informed about critical risk matters.
discover more
Small Legal Departments

Small Legal Departments

Regardless of size, all in-house teams want to provide the best legal services to their organizations in the most efficient and effective manner. 
discover more

Take the Legal Operations Health Check

Interested in legal operations but not sure where to start?

Our Legal Operations Health Check will give you custom recommendations and industry and size benchmarking in just 20 minutes.

Take the Health Check