Legal Operations

Legal Departments – Managing Risk, Resourcing And Budgets

Having a legal operations program can help your in-house counsel control costs, identify efficiencies and improve performance. We know every in-house legal department is different, but legal operations can help organizations across all industries better manage the business of law.
General Counsel

General Counsel

Xakia can help you manage your team's workload, deadlines and provide real-time communication with your clients. Most importantly, we help you prove value and keep your executive team and board informed about critical risk matters.
Legal Operations

Legal operations

Xakia can help you centralize all Legal Department data, information and technology tools - whether your in-house legal  team is working remotely, from the office or a combination of both. Deploy in-house legal resources strategically to support the company’s goals and safeguard it from risk.
Small Legal Departments

Small Legal Departments

Regardless of your in-house counsel’s size (and budget), Xakia’s software will empower you to provide the best legal services possible in the most efficient and effective way. Built for easy-implementation and priced per user, all tools are available to even the smallest in-house legal team.
Xakia Legal Operations
With legal operations, you can:
  • Streamline matter management processes.
    Centralizing legal information has never been so important. Having a clear, central list of legal requests, assignment and deadlines will give all members of an in-house legal team - remote or centralized - visibility to manage their work and communicate risk to the business. 
  • Show how in-house legal counsel are supporting corporate objectives.
    Keep your team focused on matters that support and impact company priorities. Then, show your value through legal data analytics that speak the language of your internal clients.
  • Control your budget.
    Actively managing and tracking your budget in real-time means you can adjust resources and projects to support your priorities.
  • Create faster and more meaningful reports.
    Remove the burden of administrative tasks by automating the process and produce analytics reports that your organization’s leadership can easily understand.

If your team is new to Legal Operations, get started with the following resources:

Workflow Management
Legal Team Management
External Resource Management
Financial Management
Data Analytics
Knowledge Management
Technology Tools
Communications
Legal Work Streams
Strategic Planning
Workflow Management

Workflow Management

Success identifiers:

  • Standard, central information collection
  • Triaging of work through one or more legal contact points
  • “Self-help” tools such as frequently asked questions on your organizations intranet

Resources:

 

How can Xakia software help?

Legal Team Management

Legal Team Management

Success identifiers:

  • KPIs align with organization and team strategy
  • Continuing legal education opportunities
  • Development plans that support individual growth in areas that are of benefit to your organization

Resources:

How can Xakia software help?

External Resource Management

External Resource Management

Success identifiers:

  • Identified quality and value
  • Developed strategic relationships

Resources:

How can Xakia software help?

Financial Management

Financial Management

Success identifiers:

  • Budgets set and monitored for individual engagements
  • Documented and enforced billing guidelines
  • Tracked annual budgets to ensure the root cause for any overrun is understood in order to introduce initiatives to rectify the overrun

Resources:

How can Xakia software help?

Data Analytics

Data Analytics

Success identifiers:

  • Captured data is automated into simple formats for sharing
  • Decision makers utilize data to understand the department
  • Resourcing decisions are data driven

Resources:

How can Xakia software help?

Knowledge Management

Knowledge Management

Success identifiers:

  • Access to free law firm and alternative legal service provider publications
  • Use of free online knowledge services
  • Availability of up to date precedent documents
    Making sure people know their team members’ areas of expertise

Resources:

How can Xakia software help?

Technology Tools

Technology Tools

Success identifiers:

  • External consultants have analyzed your needs to provide recommendations
  • Implemented technology tools strategically fit business needs

Resources:

How can Xakia software help?

Communications

Communications

Success identifiers:

  • Current department work and resourcing is effectively communicated
  • Business unit executives receive established reports to understand where the legal department is providing support
  • Senior executives/boards receive reports that highlight key work and risk areas being managed by the legal department.

Resources:

How can Xakia software help?

Legal Work Streams

Legal Work Streams

Success identifiers:

  • Resource intensive work is data-validated from a risk or strategy perspective
  • Capture data on critical work streams relevant to your business
  • A developed playbook for approvals in order to manage risk

Resources:

How can Xakia software help?

Strategic Planning

Strategic Planning

Processes to consider:

  • Strategy is tailored to the unique business context, goals, risks, and operating environment
  • High value impact areas are clearly identified making the purpose of the work clear

 

Resources:

How can Xakia software help?

You can transition to an optimized Legal Department in just one hour.

With Xakia, your in-house legal team can:

Receive, triage and assign work
Monitor workloads & deadlines
Automate reports & dashboards
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