Legal spend management for in-house legal departments

Achieve a watertight understanding of your legal budget with our simple - but powerful - legal spend management tool. You’ll simplify and speed up your invoice admin and approvals.

No spend caps. No vendor caps. No hidden costs.

legal spend management software for legal departments
legal expense and spend management software

Avoid legal budget blowout with spend management software

Receiving, reviewing and approving invoices from law firms can be a headache. Achieving clear and complete data to inform your in-house legal team financial planning and reporting can also be challenging.

Xakia’s simple legal expense and spend management software allows you to streamline your processes to eliminate guesswork, unwanted surprises and understand how your Legal Department is spending money.

Our legal spend and counsel management software helps clients to:

Eliminate guesswork
Reduce admin
Enjoy real-time budget management
Rate external resources on metrics that matter
Gain increased visibility on spend with our robust reporting tools

Take a quick tour of our legal spend management software

legal spend management software - report and dashboard

Watch the 2 minute video to see it in action

Benefits of Xakia's legal spend management software

increased transparencyIncreased transparency
Keep track of all invoices submitted. Easily review, approve or reject invoices from one cloud based legal software.

take control of costsTake back control
Keep track of costs to date vs estimated costs, forecast trends and make data-driven decisions with our legal reports.

one cloud based legal matter management softwareOne central location
Control and manage legal spend from one convenient cloud based legal matter management software - no spend caps!

save time with legal matter management softwareLess admin
Reduce the time required to process invoices with configurable billing guidelines for external resource compliance.

legal spend management - invoice approval workflows

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“Xakia has truly revolutionized the way the team work. It has replaced the limitations of Excel with a powerful, all-encompassing solution.”

David Mather
Global Compliance Coordinator - Sales Finance

legal spend management is easy with legal matter management software

Simplify management of your in-house legal budget

Xakia’s spend management solution allows corporate Legal Departments to manage spend and outside counsel from one centralized cloud based matter management software. In-house Legal Departments will enjoy improved transparency and easily manage and monitor spend from external resources. 

  • Receive, review, approve and reject invoices from external counsel
  • Configure invoice approval workflows
  • Track legal matter estimates vs actual spend
  • Implement billing guidelines in minutes to ensure invoices comply with your requirements the first time
  • Real-time financial data in interactive dashboards and beautiful, detailed reports
  • Flexibility to analyze external spend by fee type, division, work category, law firm and more
  • Clear and powerful analytics to surface information about resource engagement and efficiency

Simplify admin of your external counsel invoices

Immediately reduce time wasted on invoice management across your team. Xakia’s outside counsel management software solution helps streamline the receipt-to-payment process without months (or years) long implementation. Our outside counsel management tool removes clunky email exchanges and spreadsheet management so you can easily manage your invoice process:

  • Receive, review, approve and reject invoices from external counsel
  • Enforce delegated authority limits on invoice approvals
  • Configure multi-level invoice approval workflows
spend management software - less admin managing external resources

Manage legal spend and external resources without the stress

Xakia Connect for external resources

External resources will enjoy access to ‘Xakia Connect’. This portal allows external resources to:

  • Receive legal work invitations from clients using Xakia
  • View selected information about the legal matter with the ability to add your own notes and annotations
  • Upload and manage invoices, in draft and final
  • Engage in discussions with your clients
  • Manage user access
  • Confirm compliance with client billing guidelines

Bonus - no hidden costs/charges:

  • For your external counsel to use or get added to Xakia Connect
  • For you, when you surpass an arbitrary external counsel spend - just one transparent subscription fee that is not dependent on your outside counsel spend
Xakia Connect - external resource portal

Your matter management essentials in one place

From legal matter management to reporting and more, Xakia's legal operations software is your single source of truth.

legal matter management software


Track all your matters in one central location. No more spreadsheets!

legal intake and triage software


A better experience for your internal clients and legal team. It's a win-win!

legal analytics software


Get critical insights in real-time and show the value of your Legal Department.

matter management software


We integrate with NetDocuments, iManage, Outlook, Gmail and more

city - tall buildings

“In a rapidly changing environment, adopting a simple, easy to implement and innovative matter management system such as Xakia was a top priority for us.

Sawako Ohgi
General Manager, Strategic Legal Unit, Legal Group

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Take control of your legal spend with Xakia

Explore our legal spend and budget management resources


Legal Spend Management for Beginners


10 Steps to a Smarter In-House Legal Budget


Five Essentials of Legal Spend Management

Some commonly asked questions about our legal spend management system

How can your spend management software help me?

A single source of truth

Engage in a discussion with the external resource on the invoice for transparent team collaboration and a complete audit trail from one centralized location.

Get rid of manual approval routing

Save time and replace paper- or email-based manual approvals with Xakia’s spend management software. You can easily configure legal invoice approval workflows, delegated authority limits and multi-level approval workflows in Xakia’s matter management system.

Reduce your admin

Configure permission settings in the Xakia legal matter management software to allow your external resources to manage user and matter access in our free external resource portal – Xakia Connect.

Speak to the team today for a demo if you would like to learn more about our legal spend management software.

What plan is the expense & budget management software available on?

Our legal spend management software is available on the Plus, Advance and Professional plans. See our pricing page for more details.

What is Xakia Connect?

Spend less time dealing with admin work. Your external resources can receive legal work invitations from you, upload and manage their invoices, manage user access and more in Xakia Connect. To learn more about the external resource portal, speak to the team today for a demo.

What plan is the external resource portal available on?

Xakia Connect is available on the Plus, Advance and Professional plans and there is no additional fee for external resources and law firms to use the portal. See our pricing page for more details.

Is there a limit on the number of external resources who can register and use Xakia Connect?

No! There is no limit to the number of external resources or law firms who can sign up and use Xakia Connect.

Plus, there are no additional fees for your external resources to use Xakia Connect. They can sign up for an account today! To learn more, get in touch with the team today.

Is there a cost to use Xakia Connect?

Nope. It's as simple as that.

  • No additional fees/charges for your external resources or law firms to get added or use Xakia Connect
  • No additional cost to you as a Xakia client
  • No limits on fees or invoices submitted

We aim to make legal matter management solutions affordable and accessible to all. We believe in helping legal teams of all sizes work as efficiently and effectively as possible. That's why Xakia Connect is available on all our subscription plans. You can view our pricing page to learn more.

Some of the customers who trust and love Xakia

coca-cola - Xakia legal matter management software customer
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aruma - customers who love Xakia
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syneos health - customers who love Xakia
accolade wines - Xakia matter management software customer
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bunnings - Xakia matter management solution customer
aurecon - Xakia legal matter management software customer
university of waterloo - Xakia matter management software customer
jera - Xakia legal software customer
target - Xakia legal matter software customer
movember foundation - Xakia legal matter management software customer