Spend management for in-house legal teams
Achieve a watertight understanding of where you spend money with our simple legal expense management tool. Or integrate with your existing eBilling system. Either way, you’ll enjoy full transparency.
Watch a short Spend Management demo
Avoid legal budget blowout with spend management software
Receiving, reviewing and approving invoices from law firms can be a headache. Achieving clear and complete data to inform your in-house legal team financial planning and reporting can also be challenging.
Xakia’s simple legal expense and spend management software allows you to streamline your processes to eliminate guesswork, unwanted surprises and understand how your Legal Department is spending money.
Our legal spend and counsel management software helps clients to:
› Eliminate guesswork
› Reduce admin
› Enjoy real-time budget management
› Rate external resources in terms of their responsiveness, quality of work, value and diversity
› Gain increased visibility on spend with our robust reporting tools
“Matter tracking and organization is particularly beneficial to small law departments, because of its added functionality over the old-school method of using spreadsheets… We can also save time by loading the invoices into our matter-tracking system as opposed to individually tracking legal service invoices.”
Benefits of Xakia's legal spend management software
Keep track of all invoices submitted. Easily review, approve or reject invoices from one cloud based legal software.
Take back control
Keep track of costs to date vs estimated costs, forecast trends and make data-driven decisions with our legal reports.
One central location
Control and manage legal spend from one convenient cloud based legal management software.
Reduce the time required to process invoices with configurable billing guidelines for external resource compliance.
Simplify the management of your in-house legal budget
Xakia’s spend management solution allows in-house legal teams to manage spend and outside counsel from one centralized cloud based matter management software. In-house legal teams will enjoy improved transparency and easily manage and monitor spend from external resources.
- Receive, review, approve and reject invoices from your external resources
- Configure invoice approval workflows
- Track legal matter estimates vs actual spend
- Real-time financial data in interactive dashboards and detailed reports
- Flexibility to analyze external expenses by division, category, law firm and more
- Clear and powerful analytics to surface information about resource engagement and efficiency
- Easily integrate into your existing eBilling platforms to limit disruption or extend your functionality
Xakia Connect for external resources
External resources will enjoy access to ‘Xakia Connect’. This portal allows external resources to:
- Receive legal work invitations from clients using Xakia
- View selected information about the legal matter with the ability to add notes
- Upload and manage invoices
- Manage user access
- Confirm compliance with client billing guidelines
“We looked at a number of in-house matter management providers in the market but chose Xakia for its elegant and effective solutions. It’s one of the best decisions we’ve made.
The implementation of Xakia was speedy and it provides us with a single legal hub for matter management, legal intake and spend management, as well as an Internal Client Portal to communicate and connect with business clients and external counsel.”
General Counsel & Corporate Secretary
Take control of your legal spend with Xakia
Explore our legal matter management resources
Some commonly asked questions about our legal spend management system
How can your spend management software help me?
A single source of truth
Engage in a discussion with the external resource on the invoice for transparent team collaboration and a complete audit trail from one centralized location.
Get rid of manual approval routing
Save time and replace paper- or email-based manual approvals with Xakia’s spend management tool. You can easily configure legal invoice approval workflows, delegated authority limits and multi-level approval workflows in Xakia’s matter management system.
Reduce your admin
Configure permission settings in the Xakia matter management software to allow your external resources to manage user and matter access in our free external resource portal – Xakia Connect.
Speak to the team today for a demo if you would like to learn more about our legal spend management software.
What plan is expense & budget management tool available on?
Our legal spend management software is available on the Plus, Advance and Professional plans. See our pricing page for more details.
What is Xakia Connect?
Spend less time dealing with admin work. Your external resources can receive legal work invitations from you, upload and manage their invoices, manage user access and more in Xakia Connect. To learn more about the external resource portal, speak to the team today for a demo.
What plan is the external resource portal available on?
Xakia Connect is available on the Plus, Advance and Professional plans. See our pricing page for more details.
Is there a limit on the number of external resources using Xakia Connect?
No! There are no additional fees for your external resources to use Xakia Connect. They can sign up for an account today! To learn more, get in touch with the team today.