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Legal Contract Management Software

Legal Contract Lifecycle Management Software: Painless and Effective

We've done the impossible - made tracking legal contracts so easy you might accidentally enjoy it. Power up your in-house Legal Department with a simple, powerful, affordable workflow that follows the contract journey end-to-end.

Xakia Contracts - My Approvals (2)
Affordable end to end contract management
 

Xakia manages every step of the contract journey

From intake through drafting, signing, lifecycle and retrieval, Xakia has your end-to-end contract journey covered.

Contract lifecycle management includes a myriad of steps and side-steps throughout your organization. Xakia provides you with a quick-to-deploy workflow management tool that manages all the fundamental components of contract management with a single, simple record of documents, approvals, connected contracts, legal matters and more.

 

Make contract requests simple

Give your business partners a simple user-interface for requesting a contract - whether it be self-serve or requiring your legal input.

Create contract-intake templates that make it EASY for the business to include all the information you need, including key documents, dates, parties and context. Don't make this a hurdle anybody has to scale.

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Auto-create your contracts 

You do NOT want to be manually entering information into a document - this is pure waste of valuable time.

Add document templates to your intake request workflow and ensure that all of the contextual information provided in a request is auto-populated into a document.

Choose whether to: return that document to your requester with zero human touch OR treat it as a first draft.

Either way, the time saving can be used for more impactful things than form-filling!

 

Review the contract details with AI

Third party paper or further drafting on your own paper? This (previously) time consuming step needs to be efficient.

Whatever your review or drafting needs, whether you prefer human or AI-driven contract review (or maybe a bit of both!) use the Xakia Word Add-In to make and save updates to your documents.

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AI Contract Summaries
 

Auto-generate contract records

The most fundamental step of contract lifecycle management - creating a contract record with the pertinent details.

Whether you utilize Xakia's AI tools to auto-summarize your uploaded cont

“What truly stands out is how much time it saves.”

Centralized visibility into contracts, renewals, and obligations has significantly reduced manual tracking and risk.

No more chasing down documents or losing track of deadlines. It's streamlined, efficient, and actually enjoyable to use."

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Manawar Khalil

MAN HR Germany

MAN HR testimonial for Xakia contracts
 

One place for all your contracts

When you need rapid access to contract details, Xakia has your back. 

Instantly locate final versions, identify key parties, track version histories, and monitor lifecycle dates, all with the efficiency of someone who's finally organized their digital life.

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“I highly recommend this system for anyone looking to simplify their contract management process.”

 

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Manawar Khalil

MAN HR Germany

MAN HR testimonial for Xakia contracts
 

Create contract automations that keep contracts moving

Your contract is ready, now you just need the official "OK" from stakeholders.

Configure approval templates or build on a contract-by-contract basis, set your approval package with documents and commentary and then send it into a streamlined, email or web-based workflow.

A single record of all comments and approvals keeps a clear audit trail of the contract journey.

Contract approvals that keep work moving
Xakia signing workflow
 

Streamline signing workflows

You're done! You just need that final signature.

Automatically include the final, approved contract and any other relevant documents. Less typing = more coffee breaks.

Harness Docusign's world-class eSignature capabilities to effortlessly orchestrate your document's journey by designating signers and copy recipients in just a few clicks - no more chasing signatures through endless email chains.

Real-time updates land in your contract record and automatically update to the final, signed version, filing itself away so you don't have to.

 

Set up contract lifecycle events

Set milestones for every contract - from your legal team to the folks who just need to know when things happen.

Track every important moment from signature to sunset with intelligent alerts for renewals, triggers, expiration dates and any other milestone required.

No more contracts quietly auto-renewing in the background like that subscription you forgot you had.

Contract lifecycle management without the complexity tax. We've removed the unnecessary complications because your legal department has enough to worry about already.

Xakia Contract Lifecycle Dashboard

"Xakia's contract management has meant our contract info is in one place, and we have visibility over our contract key dates.

Even something as simple as being notified about upcoming auto-renewals has meant we haven't been caught out and stuck in a contract we didn't want to renew, saving us time and money."

Kate Sherburn

Legal Beagle (Head of Legal) | Who Graves a Crap

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Quit the Chaos. Use One Simple, Powerful, Affordable Toolkit
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Search and you shall find

Without question the most important component of a contract management system - after all, what is the point of storing contracts in a central system, if you cannot locate them again easily?

Xakia deploys a combination of complex syntax searching and natural language AI tools to ensure that your repository returns the results that you need, in the instant that you need it.

 

Integrate contracts with matters

Xakia transforms scattered contract management into something remarkably straightforward.

We integrate contracts directly into your legal intake and matters ecosystem, creating an intuitive repository that captures essential data without requiring a separate, expensive contract management system.

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The Only Complete Toolkit for In-house Teams
One clear contract repository is central to your success. Xakia's in-house management software incorporates these legal operations tools too.
 
Some commonly asked questions about our Contract Lifecycle Management Software

Xakia is cloud-based legal matter management software built specifically for in-house legal teams. It brings your matters, intake, spend, contracts, documents, and reporting into one place — so your team spends less time chasing emails and spreadsheets, and more time doing actual legal work. Founded in 2016, Xakia supports teams of all sizes across the globe.

No IT degree required. Xakia is cloud-based, so there's nothing to install. Most teams are up and running within days, not months. The interface is designed to be genuinely intuitive i.e. your team won't need a training course to figure it out.

Xakia covers the full stack for in-house legal teams: matter management, legal intake & triage, spend management, external counsel management, contract lifecycle management, legal project management, document storage, and analytics & reporting. Everything talks to each other, so you get one source of truth instead of five different tools.

Xakia automatically packages the contract, summary, and supporting documents, then routes them through configurable approval workflows. Users can pause or resume at any stage, track live status, and once approved, you can send the final pack to Docusign and automatically file the executed version back to the contract record with a full audit trail.

Yes. You can set contract end dates, renewal flags, and key milestones. Sync this with your calendar and schedule email alerts, together with a visual lifecycle view so you can see what’s approaching renewal or expiration in advance.

Teams typically see major quantifiable efficiency gains once workflows and e-signature integrations are live, but the immediate time saving is achieved by not having to search for missing files in a myriad of different locations.

Yes. Xakia integrates natively with Docusign — you can create envelopes, set signing order, track status, and automatically store executed contracts in the relevant matter record.

Security is non-negotiable for legal teams, and it's one of our highest priorities. Xakia is certified compliant with ISO 27001, SOC 2 Type 2, and HIPAA. We conduct regular independent security audits, and operate on enterprise-grade cloud infrastructure. You can request our security documentation at any time.

Yes — and we're building more. Xakia uses AI for contract redlining and contract summarization. We're continuing to expand our AI capabilities with a focus on things that genuinely save legal teams time, without compromising accuracy or security. Keep an eye on our product updates for what's coming next.

 
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