Xakia is an online legal matter management software. Xakia was built specifically for in-house legal teams to help them optimize the efficiency and impact of their department. It has since expanded to include intake, spend, contracts and more.

Founder and CEO, Jodie Baker created Xakia in 2016 to give in house legal departments affordable legal software tools for improved visibility, reporting and efficiency.

Xakia is an all-in-one cloud based legal management software that helps you optimize the efficiency and impact of your in-house legal team.

The Xakia platform is built around eight key features:

• Legal matter management
• Document management
• Legal intake and triage
• Legal spend and external counsel management
• Contract management
• Legal automation & intelligence
• Legal data analytics and reporting
• Entity Management

If you’d like to learn more about the platform, book a demo with the team, or sign up for a free 14-day pilot to see it in action.

Xakia’s in house legal software pricing has been designed to suit in-house corporate legal departments of all sizes. It can scale appropriately with the number of lawyers in your in-house legal team, which makes it accessible to teams of just 1-2 lawyers, all the way through to very large teams with multiple sub-teams and reporting lines.

Our affordable subscription plan consists of only a simple monthly per user charge.

If you have a large legal team, or require a tailored matter management software solution, we’ll be happy to discuss your needs with you. Get in touch with the Xakia team today.

No, our legal software plans are month-to-month on a per user basis. You can cancel at any time.

Discounts are available for annual plans.

Yes, absolutely! Sign up for a 14 day pilot and test the Xakia platform for yourself – no credit card needed.

Yes, absolutely! While you may not have hundreds of lawyers, you still need to track and report on legal matters, spend and contracts just as much as massive in-house teams do – and the pressures on your time are even greater. Xakia understands your need for efficiency.

Xakia's matter management software was originally built for small legal in-house teams, (although we are now used by teams of all sizes.) Benefits include:

Pricing that scales down

Feeling locked out of premium legal software built for large teams? With Xakia, you can manage your own implementation or buy a light onboarding package, and pay only for the number of users you need. Only 4 people in your team? No problem!

Easy configuration

Follow our simple instructions and be up and running in less than an hour.

Ease-of-use

Your in-house legal team will love our intuitive legal matter management software. Our online training materials and videos, together with our responsive support team, mean you are not alone.

Security you can trust

We have taken the time to get independent security certification, so you know that your information is safe.

Free 14 day pilot

Try before you buy with our free pilot. No credit card, no obligations. We know you’ll love it as much as these customers.

Our legal matter software is designed to help small departments benefit from legal technology, at an affordable price. Book a demo or sign up for a 14 day pilot and see it for yourself.

No! Our corporate legal matter management system is very user friendly. The intuitive and modern design aims to give our users a great experience, whether creating, managing or viewing a matter. Our simplified matter form has been designed to get you creating legal matters quicker.

If you would like to see our in house legal software in action, get in touch with the team for a demo.

Xakia is a cloud based legal software, and has been built for immediate deployment and use - just like any cloud based system you might use in your daily personal or work life. Xakia can be accessed any time, anywhere, from your Chrome, Edge or Safari browser.

Unlike other enterprise legal management software, you can leverage the power of our modern system and architecture and avoid costly implementation fees or processes. Check out this case study from Upper Hutt City Council who implemented Xakia without the need for a costly and complex implementation.

Once you have started your free 14-day pilot, or purchased a subscription plan, you can be set up in less than an hour, capturing details about your team and its structure, the types of work you do and the law firms you engage with. Invite each team member with the click of a button. Then, you are ready to start adding and managing your legal matters.

Book a demo with our team to learn more about our market leading in house legal software.

Xakia has an open, rest API which it utilizes for native integrations with numerous software, including:

• Document Management: NetDocuments, iManage and SharePoint
• eBilling: Brightflag
• Email: Outlook, Gmail
• Automation: Josef, Ironclad
• Authentication: Entra, Okta, SCIM and ADFS
• Communication and chat: Slack
• CRM: Salesforce

In addition, clients are able to use the API to create their own integrations. Please feel free to contact us for more information.

Yes! Our spend management software allows you to receive, review, approve/reject invoices from external resources from one centralized legal software. You’ll enjoy improved transparency and manage and monitor spend without the stress or hassle.

Use Xakia's auto-export function to connect with your enterprise finance system for a streamlined, single touch experience that makes your finance team happy too.

Yes, Xakia has an extensive in-built document management solution that allows you to work directly from Outlook, Word or Gmail to send, receive and file emails and documents. 

Our extensive search capabilities allow you to put your finger on the document or email you need in just seconds.

Alternatively Xakia can integrate with your existing document management software, including SharePoint, NetDocuments or iManage.

If you are an Admin, you will need to configure your system. We can assist with this, but it should take you as little as 30 minutes to be ready to start adding legal matters.

Once your system is configured, the best place to start is to add a 'matter' (also known as a file or case).

Click the ‘+ New Matter’ button in the top right-hand corner of your screen, complete the mandatory fields about who, what, when and why of your matter, and click ‘Save’.

Your work can be displayed and managed on the Card View or Matters List, and legal analytics can be interactively displayed on the Dashboards.

We highly recommend joining our monthly user training webinars for tips and tricks to using Xakia, but feel free to reach out to the Xakia team at any time for assistance.

If you are logged into the Xakia matter management system, you can click the ‘?’ in the top right-hand corner of your screen to access online support materials.

Alternatively, you can email support@xakiatech.com at any time to be connected with our Support Team.

Ongoing support is available directly with your Xakia Consultant, or via the Support Team. We also offer monthly refresher training webinars for all existing users and a quarterly check-in to ensure you are getting maximum value of the Xakia legal matter software.

Whatever the system you are moving from - whether excel or another matter management system - your data and documents can be easily imported into Xakia, using our standard templates and processes. We would be happy to assist you with this.

We don't lock your data in - we make it our business to provide you with a beautiful and simple cloud based legal software you love using... but if you choose to cancel your subscription, matter data captured in Xakia can be exported at any time (subject to individual user permissions).

Please get in touch with the Xakia team if you have any questions.

Xakia has a standard set of fields captured for each piece of work which take about 30 seconds to complete, or instantly if you use Xakia templates.

If you need to capture custom fields, this can be done quickly and easily, included at different points in the matter process (at legal request, matter, completion, or for dispute or contract specific information).

Note: we do caution clients against too much data – less data, captured more often is most effective.

Xakia has over 25 standard legal analytics reports, which are available directly from your Xakia matter management system. Simply select a report, apply filters such as team member, client, dates or type of work and click 'Run'.

Reports are available in PDF or Excel. Custom reports can be built in Word, Excel, PDF or PowerPoint format.

Xakia has over 25 off-the-shelf reports and the ability to filter those reports to include the work of different managers, team members, clients, matter types, dates and more.

However, if you require something a little more specific to your needs, we would be happy to assist. Once a custom legal report has been created, you can run it at any time using the existing filters. Get in touch with us for more information.

• All matters
• All matters including confidential
• Group matters only
• My matters only